Our Contract

CHAMPLAIN VALLEY TENT RENTALS, LLC

Show Room :  81 NORTH MAIN STREET ST ALBANS, VT 05478  

**Also The Home of Howards the Flower Shop & Antiques**

Mailing Address:  60 Messenger St. St. Albans, VT 05478

PHONE (802)-524-0990 FAX (802)-527-1191

RENTAL CONTRACT - TERMS & CONDITIONS

RESERVING EQUIPMENT:

Equipment will be reserved upon receipt of a signed contract and a deposit of 25% of total charges, this deposit is non refundable and will be paid by cash or check only. In order to properly service all of our clients we require that all rental equipment for the event be provided by CHAMPLAIN VALLEY TENT RENTALS, LLC
Client must provide CHAMPLAIN VALLEY TENT RENTALS, LLC with final count 20 days prior to event at which time a final invoice with balance due will be provided. THE RENTAL OF THIS EQUIPMENT IS TO THE CLIENT INDICATED BELOW, FOR THE EVENT AND SPECIFIED DATE INDICATED ON THE INVOICE. THIS EQUIPMENT CANNOT BE SUBRENTED OR USED BY OTHERS, ONLY THE CLIENT LISTED BELOW ON CONTRACT.

CREDIT CARD REQUIREMENTS:
A valid credit card is required to open an account, all information must be included and signature filled out at location on bottom of this rental contract. Charges billed to the credit card will consist of missing or damaged items. A detailed invoice of those charges and copy of receipt will be mailed to you after the event. Client hereby authorizes CHAMPLAIN VALLEY TENT RENTALS, LLC. to charge this credit card. 

There will be a 5% non-refundable damage waiver added to all event orders. This will cover accidental and reasonable damage to all equipment. CHAMPLAIN VALLEY TENT RENTALS, LLC reserves the right to request all damaged equipment be returned. Items not returned within 5 days after event are considered missing. Missing or damaged items will be charged to the credit card at replacement cost. A detailed invoice of these items will be provided to client. This charge will be in addition to the damage waiver fee.

FINAL PAYMENT:
Final payment is due 10 days prior to event, and will be made by cash or check. No orders will be scheduled for delivery until full payment is received.

SITE PREPARATION:
Please be sure your site is ready, (lawns mowed, furniture moved, vehicles moved, etc.) 3 days before the crew is scheduled to arrive. If the site is not ready or accessible when the crew arrives, the client will incur an additional fee and/ or equipment may not be delivered. Client agrees to inform CHAMPLAIN VALLEY TENT RENTALS, LLC., in writing or fax to main office at least 7 days prior to event, of the existence and location of any private underground utilities, or conditions that may interfere with the ability to stake and/or anchor equipment. CHAMPLAIN VALLEY TENT RENTALS, LLC will notify the proper authorities where the tent is going to be placed. Please have area marked out for DIGSAFE and CHAMPLAIN VALLEY TENT RENTAL, LLC so we will know where the tent will be placed. Client will assume responsibility for all damages to underground utilities in absence of notice or incorrect location of utilities, CHAMPLAIN VALLEY TENT RENTALS, LLC. WILL NOT BE LIABLE FOR ANY DAMAGES OR INJURY AT EVENT.

CHAMPLAIN VALLEY TENT RENTALS, LLC. will strive to accommodate client delivery request; however, delays and changes in the schedule are sometimes unavoidable. We try to communicate any scheduling changes as they occur.
All items will be delivered and picked up at a designated location. The client must be available to count all items upon delivery and pickup; otherwise, CHAMPLAIN VALLEY TENT RENTALS, LLC. counts will be considered accurate.

All floral arrangement, trash, and decorations of any kind should be removed from tent or other rental equipment before scheduled pickup time. There will be an additional charge for any items that have to be removed. All chairs and tables should be stacked in designated location as delivered. All dishes, glassware, flatware, and any other catering item, should be returned to proper rack or container dry and rinsed and assembled at designated location for pickup. Linens should be food and particle free and shaken out before being placed in laundry bags. Linens that are returned with burns, wax, holes, tears, permanently stained, wet or damp with mildew, or otherwise unusable will be billed at replacement cost. Be sure to notify your caterer of these conditions.

WEATHER:
Tents are temporary structures designed to handle most normal weather conditions; however, there may be situations that become unsafe such as high winds or lightning. Evacuation of tents is recommended in these or other unsafe conditions.

RESPONSIBILITY OF THE EQUIPMENT REMAINS WITH THE CLIENT FROM THE TIME OF DELIVERY TO THE TIME OF PICKUP I agree that I am responsible for the use of the rented equipment. I assume all risk inherent in the use of the equipment and I agree to assume the entire responsibility for the defense of, and to pay, indemnify and hold Champlain Valley Tent Rentals LLC and its owners harmless from and hereby release Champlain Valley Tent Rentals, LLC from any and all claims for damage to property or bodily injury (including death) resulting from use of tent or any other equipment, whether or not it be claimed or found that such damage or injury resulted in whole or part from Champlain Valley Tent Rentals, LLC and employees or owners negligence, or from the defective condition of the tent or equipment or from any cause.

SUMMARY:
Please be sure all equipment is secured when not in use and protected from weather. Be sure all equipment is returned according to these TERMS & CONDITIONS. The client is solely responsible for any additional charges incurred as a result of failure to meet these conditions. I HAVE READ AND AGREE TO THE ABOVE TERMS & CONDITIONS AND ACKNOWLEDGE RECEIPT. THIS CONTRACT IS VALID FOR ALL RENTALS PURCHASED BY THIS CLIENT, AND SUPERCEDES ALL PRIOR CONTRACTS.

CREDIT CARD INFORMATION:
MC/VISA ACCOUNT #________________________ EXP._______

(Must be included to reserve equipment even with the 25% cash or check deposit, for damage purposes)

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